DIRECT MANAGEMENT AND ADMIN. OF CONSTRUCTION WORKS
The provision of services of the direct management and administration of new construction works develops and is performed after the conceptual design, planning, preparation and elaboration of a project and until its completion; licensing and final delivery of the works.
This service allows our Customer to develop a Construction Project with cost optimization and resources efficiency enhancement, constituting the F.G.P the interceding agent, bearing responsibility before the Customer, for meeting the quality, cost and time/deadline predefined goals for the accomplishment of the Project.
This service provision is carried out within the defined parameters for both new works and rehabilitation works.
The main steps, partially overlapping, and functions to be implemented within this activity are as follows:
Phase 1 - Preparatory work
Analysis of projects, to determine and assess the compatibility between the architectural design and specialty domain engineering project and applicable legal provisions, in order to avoid additional costs, during construction, due to projects` errors and omissions;
Study of possible alternative solutions with regard to finishing works and special facilities, in order to adjust the construction cost estimations to the investment / quality levels intended and expected by the Customer for the project;
Preparation of detailed programs of phasing the construction project, its analysis and presentation to the Customer, until the establishment of a final strategy to be adopted;
Phase 2 – Launching the invitations to tender / Contracts.
Consultancy, coordination and assessment of price proposals and negotiations;
Preparation of tender launching programs and tender specifications dossiers;
Administrative organization of procedures and terms of invitations to tender, regarding the price proposals discussion;
Analysis of proposals of contracts, that will be submitted by various contractors, comparing them with the cost estimation, time and technical characteristics of the tender specification documents;
Customer support and assistance in negotiations to be undertaken with the selected contractors, until the conclusion and signing of the construction contract.
Phase 3 – Coordination and supervision of construction
The services to be developed, at this phase, are, essentially, the coordination of activities of different intervening participants in the construction process (contractors, designers technical assistance and others), in addition to supervising and controlling the construction contracts in terms of quality, time and cost goals achievement.
3.1 - Preparation phase of the works
Right after the selection of contractors and during the preparation and start-up phase of construction, the F.G.P. performs the following main activities:
Studying and defining the construction site;
Analysis of methods and procedures for the construction process proposed by the contractors;
Work tasks programs for the construction works contracts;
Elaboration of the quality plan of the works and scheduling of the main inspection and testing procedures;
Defining the procedures and actions regarding monitoring and administrative control of the construction works contracts;
Assignment of the construction works contracts;
Submission of notification to the Authority for Working Conditions (ACT) regarding the construction site opening.
3.2 - Construction Phase
In the construction phase itself, the main activities to be undertaken by F.G.P. are as follows:
Monitoring and verification of compliance with work tasks programs of the construction contract jobs and supplies;
Verification of proper implementation of the works;
Control of the contractors’ consultations and orders;
Workshop production control concerning the quality and deadlines;
Monitoring and administrative control of construction contract jobs / supplies, including discussion and approval of invoices and the preparation of the respective accounts and analysis of the proposal of the excess/insufficiency of works and respective reporting notifications;
Issuing expert opinions and advices on the permanence, eventual removal or replacement of technical personnel and managers of the contractors;
Coordination of interceding process, concerning the works, of other entities related to the Construction Project (designers technical assistance, inspection by the competent official entities);
Organization, monitoring and secretariat services for the periodic meetings with the different intervening participants in the construction process;
Preparation of monthly reports on the progress of the works;
Compilation and verification of all documentation, records and drawings;
Testing the acceptance procedures of the building, and of the installed equipment and systems;
Conclusion procedures regarding contractors’ accounts and final payment;
Provisional acceptance of the works and preparation of the respective certificates, including verification and monitoring of any corrections to be made by the contractors;
Supervision and coordination of the elaboration of the final blueprint/ technical specification dossier of the works;
Inspection and supervision of work, in compliance with technical specifications of the project and under the applicable legislation;
Monitoring and assistance during licensing process, of the works and of the special facilities, carried out by the competent entities.
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